Logistic Officer(Northern State) – BFD

By user Last updated Apr 6, 2024

Job Description

Section/Unit	Logistic
Supervisor	Operation Manager/Officer
Duty Station	Northern State
Closing Date	20 April 2024

Background:

Building Foundation for Development (BFD) is an international non-profit, non-governmental organization that is committed to empowering the most vulnerable groups in society. BFD works humanely and transparently to implement sustainable development and relief programs of the highest quality. BFD follows the four basic humanitarian principles of humanity, neutrality, independence, and impartiality to make a positive impact on the lives of people in need and to promote sustainable development in the communities it serves. BFD aspires to provide an integrated humanitarian and development response to conflict-affected areas through a professional, neutral, transparent approach, and adherence to the Core Humanitarian Standards (CHS).

MAIN PURPOSE: The Logistic Officer is overall responsible for providing the supply chain needs/requirements including procuring all program supplies and services, accounting for all assets, managing stocks, and managing fleet concerns. S/He should do all Technical Logistics functions under the direct supervision of Operation Management. S/He will provide effective, efficient, and timely Logistics support to program implementation activities in compliance with BFD processes, procedures, and regulations.

Duties and responsibilities:

Receive procurement requests from different sections and prepare purchase plans with a view of ensuring cost-effectiveness, timely procurement, and quality of goods.
Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and BFD standards.
Professionally conduct all duties following BFD regulations, and code of conduct.
Responsible for all logistic tasks related to BFD projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of materials.
Ensure donor procurement policies, guidelines, and specific requirements are considered.
Establishment and maintenance of ethical, professional working relationships with suppliers.
Review procurement plans to ensure that program activities are accomplished.
prepare specifications, tender documents, and requests of offers for the supply of goods and services to meet BFD project’s objectives.
Organize the planning of the purchases and define the priorities of the items needed by the applicants

Ensure that the purchases meet the needs, cost, quality & delivery time requirements, keeping in mind the quality and sustainability of the purchased items;
Ensure regular and smooth communication with the Administrative department to prepare the supplier payments, documents hand-over and expense follow-up
Initiate Invitations to collect quotations from suppliers as necessary.
Ensure regular follow-up of all contracts and their renewal/extension signed on time
Prepare daily records of logistics, and fleet management activities.
Supervise the general follow-up of vehicles (consumption checks, movement planning, movement tracking, vehicle running logs, booking etc.)
Ensure all vehicles meet BFD requirements for safety,
Organize files and keep them updated both manually and electronically.
Maintain project files professionally and conduct all duties following BFD regulations, code of conduct and policies.
This job description is not intended to be all-inclusive and the employee will also perform any other tasks related to warehouse management, stock monitoring and supervision.

Any Other Business AOB

Carry out other related duties as assigned by the supervisor.

Minimum Qualification, Skills and Experience Required:

Hold a Bachelor’s degree in any relevant fields
Has a minimum 3 years of experience working in similar positions
Ability to effectively communicate with the team
Self-motivated, results-driven and excellent sense of organization
Good writing skills – ability to develop high-quality reports and accurately analyze M&E data
Excellent interpersonal and negotiation skills
Ability to exercise sound judgment and make decisions quickly and independently
Extremely flexible, and have the ability to cope with stressful situations.
Ability to relate to and effectively motivate staff
Ability to represent the Agency in high-level meetings with local government
Good in computer applications, especially with Word and Excel, PowerPoint a plus.

Core Humanitarian Standards (CHS): The role holder is required to carry out the duties in adherence to the Core Humanitarian Standards, the values and principles outlined in BFD’s policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, Anti-Retaliation, and other internal policies and guidelines.

Equal Opportunities: The role holder is required to carry out the duties by the BFD Equal Opportunities and Diversity policies and procedures

Please do not apply unless you meet the minimum application requirements, otherwise, you will not be considered.

How To Apply:

Please, submit your CV, work certificates, and qualifications online or the HAC Office in Northern State, a telephone contact number, and two professional references, closing date: 20.04.2024, at 14:00

Applications that do not have enclosed a valid copy of the ID card and Degree will NOT BE CONSIDERED!

Females are highly encouraged to apply

Note: Priority will be given to candidates from the locality and residing in it.

Please note that only short-listed candidates will be contacted!

No Fee:

BFD DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).