Data Entry Assistant(Northern State) – BFD

By user Last updated Apr 6, 2024

Job Description

Section/Unit	Health & Nutrition
Supervisor	Field Supervisor/ Project Officer
Duty Station	Northern State
Closing Date	20 April 2024

Background:

Building Foundation for Development (BFD) is an international non-profit, non-governmental organization that is committed to empowering the most vulnerable groups in society. BFD works humanely and transparently to implement sustainable development and relief programs of the highest quality. BFD follows the four basic humanitarian principles of humanity, neutrality, independence, and impartiality to make a positive impact on the lives of people in need and to promote sustainable development in the communities it serves. BFD aspires to provide an integrated humanitarian and development response to conflict-affected areas through a professional, neutral, transparent approach, and through adherence to the Core Humanitarian Standards (CHS).

MAIN PURPOSE: The Data Entry Assistant is part of the MEAL team and is responsible for data related to the project, preparation of data collection forms, entering data into the appropriate database software, conducting basic analysis and preparing internal reports. He will be responsible for providing efficient support for data management and always ensure the adequacy, accuracy and legitimacy of data and reports

Duties and responsibilities:

Objective 1 : Data entry and checking:

Develop and maintain a schedule of data entry for monthly/weekly reporting in close collaboration with the MEAL Officer.
Enter the date of provided services into a specific and validated database and check the quality of the data to be entered and inform the immediate supervisor of any problems; report any problems that can affect data quality (accuracy, completeness, relevance, timeliness and clarity)
Calculate the time needed for data entry and keep your immediate supervisor informed of its progress;
Check for any inconsistencies in the entered data;
Closely coordinate and communicate with project field staff in case of any inconsistent figures/data coming in the report.
Summarize the entered data in the form of a reporting template defined by the MEAL Officer.

Objective 2: Analyse the data:

Elaborate statistics tables, graphs and trends in admissions/discharges
Sort and cross-check the data;
Detect missing or redundant data and propose improvements.

Objective 3 : File the data:

File all checked and received hard copies of reporting format into the archive
Submit the data collected and reviewed into the relevant clusters forms/portals.
Archive files and organize them properly, ensure files are documented according to standards
Save the data entries regularly as well as the statistical results.
Keep files by week/month/year stored on the computer with clear segregation (draft version, final versions)
Regularly store/archive the final versions of reports validated by the MEAL Officer into the online server;

Minimum Qualification, Skills and Experience Required:

Excellent computer skills (proven computer literacy), especially in Excel.
Readiness to commit and adhere to the values, mission, and vision of BFD.
Able to analyze and interpret data and track project performance against its indicators.
Willing to work with a team.
Experience in data management in NGO settings.
Competence in writing reports in English and Arabic
Good in English (written and spoken)
Experience using KOBO and ODK, ONA and DHIS
Competent in using Microsoft Office programs, Excel, and databases.
Analyzing data and report writing skills
working under pressure
Organizing and prioritizing capacity

Core Humanitarian Standards (CHS): The role holder is required to carry out the duties in adherence to the Core Humanitarian Standards, the values and principles outlined in BFD’s policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, Anti-Retaliation, and other internal policies and guidelines.

Equal Opportunities: The role holder is required to carry out the duties by the BFD Equal Opportunities and Diversity policies and procedures

Please do not apply unless you meet the minimum application requirements, otherwise, you will not be considered.

How To Apply:

Please, submit your CV, work certificates, and qualifications online or the HAC Office in Northern State, a telephone contact number, and two professional references, closing date: 20.04.2024, at 14:00

Applications that do not have enclosed a valid copy of the ID card and Degree will NOT BE CONSIDERED!

Females are highly encouraged to apply

Note: Priority will be given to candidates from the locality and residing in it.

Please note that only short-listed candidates will be contacted!

No Fee:

BFD DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING)